What are the Best Accounting Tools for Rental Property Management?

When it comes to investing in real estate rental property management, the most discussed topics are maintenance, vacancy advertising, and evictions. However, a major focus should be on the accounting tools used for such investments.

  • Monday, February 26, 2018

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When it comes to investing in real estate rental property management, the most discussed topics are maintenance, property management advertising, and evictions. However, a major focus should be on the accounting tools used for such investments. Without proper accounting tools, managers are unable to report on revenue streaming in and out as well as reporting for taxes and tax prep. It is important to consider certain factors with property management software to ensure you have the right tools to be successful.

Document Incoming Revenue Plus Output

One important part of accounting is revenue. You must have a convenient way to document incoming revenues as well as what you are paying out. With the right property management software, you can easily organize all payments made plus bills owed. Owner statements are easily accessed, and tenant ledgers found in one location. One such software option is Propertyware. This software even includes cash payment options plus online payments, so tenants can easily make their monthly payment. For vendors and property owners, direct deposit payments can be made, streamlining the payment process.

For property managers, such software tools help to simplify the process of managing hundreds of owner accounts, plus thousands of tenants.

Cut Down on Accounts Associated with Investment Properties

For even more organization, investors should cut down on the number of accounts associated with rental properties. Managers will have a much easier time of keeping track of spending when there are a limited number of bank accounts and credit cards associated with the real estate properties. With property management software, one can track vendor payments and other expenses with a general ledger system as well as check printing option. Other expenses can also be easily tracked, such as charge card payments, subscriptions and more.

Automated expense tracking included in management software also makes it easy to complete tax filings when needed. Information such as check stubs, expense charts, and tax documents can easily be accessed, making filing taxes a more streamlined process.

Newer management software programs will use additional security measures to ensure that information needed is safe. Cloud storage is essential, with scanned copies of information of rental properties filed away to prevent loss of data. With cloud storage, you have a backup if needed and can access information from anywhere.

To be successful in managing rental properties, quality software is needed. Consider how many properties you manage and what features you can benefit from. Do your homework and find the best property management software programs for your business needs. When you find the right program, use it. Learn the ins and outs of what the program provides so you can streamline management systems for success.

By tracking every aspect of the rental properties, managers can provide investors with the information needed to increase their bottom line, keep tenants in properties, keep track of maintenance needs and more. Today’s technology certainly makes being a property owner profitable as all information is in one easy to reach place.  

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