Two Ways to Digitize Your Inspection Process

Many landlords continue to inspect their units the old-fashioned way, having their tenants use only a paper checklist to document the condition of the property. Although the checklist remains important in the inspection process, you can enhance and clarify the process easily if you own a smart phone and a computer.

  • Thursday, December 22, 2016

  General   Tips   

Many landlords continue to inspect their units the old-fashioned way, having their tenants use only a paper checklist to document the condition of the property. Although the checklist remains important in the inspection process, you can enhance and clarify the process easily if you own a smart phone and a computer. Here are two easy ways to digitize your inspection process.

Make a video recording of inspections with your smart phone

By using your phone's video to record the move-in and move-out inspections, you'll get a clear visual and verbal record of the unit's condition. Ideally, you'll want to record the video during the daytime, as it'll be easier to get a clear picture using good light. Turn all the lights on in the property, and open all of the curtains. When you start the video, state the date and time before narrating the unit's condition while giving a visual tour with your smart phone. By getting a visual record, you'll improve clarity and communication with your tenants.

Use digital inspection forms

Traditional paper inspection forms have a number of disadvantages. A piece of paper is easy to lose, or get damaged or destroyed. It's also easier for a tenant to claim the digital inspection paper was fabricated, leaving the burden of proof on you. Using digital forms on your smart phone or computer will automatically save the date of the inspection, proving that you completed it. It will also remain saved online, ensuring the document won't get lost or destroyed. Digital inspection forms also streamline the inspection process, as the document will automatically transfer between yourself and your tenants, making the entire process move more quickly.

Need help transforming your landlord business with videos and digital forms? Contact us for assistance.

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