Move-Out Tips: Using your Smart Phone to Record Inspections

When a tenant moves out of your rental property, it is crucial to document any property damage so there are no disputes. While writing down noticeable stains or damage is accurate, the best way to document the inspection is to use your smart phone to record a virtual tour of the property.

  • Tuesday, November 15, 2016

  General   Tips   

When a tenant moves out of your rental property, it is crucial to document any property damage so there are no disputes. While writing down noticeable stains or damage is accurate, the best way to document the inspection is to use your smart phone to record a virtual tour of the property. Videos prove far more accurate and clear when it comes to inspections, over a simple check list.

By recording a video before move-in and during the move-out inspection, you will have proof of the condition of your property. This will allow you to charge your tenant's security deposit for any additional damage, besides normal wear and tear.

As you make your way through the property, make sure to record these areas in each room:

  • Walls: In each room, scan the walls with your smart phone to record any stains, holes, or severe damage to the walls. You can also use this time to decide whether the room needs to be repainted or repaired.
  • Floors: Make sure to check all areas of carpet, tile, and linoleum for peeling, stains, or water damage. If you have allowed to tenants to have pets, this is a good time to see if they have caused any damage to the floors from digging or soiling the floor.
  • Appliances: After you have recorded the walls and floors of each room, turn your smart phone to the appliances throughout the home. Look for any caked-on food or stains that were neglected during the final cleaning. You may also want to test the microwave or stove to ensure there are no mechanical problems.

Here are tips for a successful move-out inspection recording:

  • You do not need a professional video camera in order to film a quality move-out inspection; using the camera on your smart phone is perfect.
  • Try to do your inspection during the day in order to have the benefit of daylight. Also, make sure to open any drapes or curtains so that you get the most natural light. If you do your inspection at night, make sure all the lights in the unit are turned on; smart phone video is not as clear in dim settings.
  • When you begin recording: state the unit number, your name, and the date. This will make your video more credible.
  • After completing your inspection, save the video to the hard drive on your computer or to a flash drive. This will give you a credible date that the file was created, and a spare copy should anything happen to your phone.

By recording a move-out inspection with your smart phone, you are ensuring that both you and your tenants are protected. Click here for a great example of a move-out inspection video.

Please don't hesitate to contact us if you have any questions.


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